Your quest for the perfect Xero data capture solution is crucial. It's the key to streamlining operations, cutting down on manual tasks, and ensuring accuracy.

There are many document apps tailor-made for Xero users, each with its own set of features and benefits. Here are the best options:

Dext Prepare

Dext Prepare offers an intuitive interface and a robust feature set that includes receipt scanning, invoice processing, and expense management. You can upload invoices into Dext and the app extracts key data, feeding it directly into Xero. The platform prides itself on fast and 99% accurate data capture, reducing the need for manual entry and the associated errors.

Pros:

• Multiple data collection methods (mobile app, email forwarding or auto-invoice fetch)
• Extracts from multi-currency invoices
• Extracts line items
• Integrates with Xero, Quickbooks and other tools
• 14-day free trial
• You can combine with additional Dext products to collect digital sales transactions and quality control your accounting data
• Small business pricing starts from £23 per month
• Reduced pricing for sole traders and landlords at £5 per client
• Supports multiple languages

Cons:

• Accounting and bookkeeping pricing starts from £165 per month when you choose an annual plan
• Pay extra when you need more than 10 clients (up to £15 per client)

Hubdoc

Hubdoc automates the process of gathering bank statements, bills, and receipts by syncing directly with your accounts. It can fetch financial documents from over 700 financial institutions, utilities, telecoms, and suppliers. Once in Hubdoc, documents are automatically sorted and stored, and key data is extracted and synced with your accounting software, providing a real-time view of your financial state.

Pros:

• Multiple data collection methods (mobile app, email forwarding or upload from your computer)
• Extracts from multi-currency invoices
• Automatic filing and sorting of documents
• A product of Xero Limited, also integrates with Quickbooks
• 30-day free trial
• Free for Xero users
• Otherwise $12 per month, per client (unlimited documents)

Cons:

• Limited to English language for data extraction
• Doesn't automatically extract line item data from a document

Datamolino

Datamolino is a cloud-based application that automates data entry from bills, receipts, and invoices into Xero. Its powerful AI engine extracts key information with high accuracy, reducing the amount of manual labour involved in data entry. Datamolino is geared towards businesses that deal with a high volume of paperwork and offers detailed audit trails to ensure that all data is secure and accurately processed.

Pros:

• Multiple data collection methods (mobile app, email forwarding or upload from your computer)
• Extracts from multi-currency invoices
• Supports all languages using Latin script
• Extracts line items
• Automatic invoice coding as Datamolino learns your preferences
• 14-day free trial
• Starts from £39 per month (plans based on the number of documents processed)
• Unlimited users and clients at no extra cost

Cons:

• Extra charges for using line item extraction
• You don't automatically shift plans; exceeding your plan incurs a charge per additional document

AutoEntry

AutoEntry is an automated data entry solution designed for accountants, bookkeepers and businesses. It extracts data from bills, receipts and invoices using OCR technology with high accuracy rates. AutoEntry is now a Sage product, and integrates with other accounting tools.

Pros:

• Multiple data collection methods (mobile app, email forwarding or upload from your computer)
• Extracts from multi-currency invoices
• Extracts line items
• Automatic invoice coding based on user preferences and document history
• Unlimited users and clients at no extra cost
• Integrates with Sage, Xero and QuickBooks
• 30-day free trial
• Starts from £12 per month (based on credits)

Cons:

• Limited to English language for data extraction: AutoEntry may extract details if the foreign language document is clear but cannot guarantee accuracy
• Complicated pricing: When uploading documents to AutoEntry, you use credits. The amount of credits consumed varies based on the document
• Limited integration options compared to other providers

EzzyBills

EzzyBills is a cloud-based automated data entry solution that extracts data from bills, receipts and invoices using OCR technology. It integrates with various accounting tools like Xero, QuickBooks and MYOB. EzzyBills also offers a range of features to streamline the data entry process for businesses.

Pros:

• Multiple data collection methods (mobile app, email forwarding or upload from your computer)
• Extracts from multi-currency invoices
• Extracts line items
• Supports multiple languages
• Provided workflows include Customer Ordering Portal, Expense Approvals, Supplier Statement Reconciliation and more
• Integrates with Xero and QuickBooks
• 14-day free trial
• Starts from £66 per year (single company), starting from £300 per year for unlimited companies

Cons:

• Features you can access vary by plan
• If you use up your document 'quota' before the end of your annual plan, you need to renew the subscription
• No monthly subscription available

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